DOVE GENERAL MEETING MINUTES
Escapade in Sedalia, MO
May 27, 2009

President Jeff Fryrear called the meeting to order at 4 PM on May 27, 2009, at the annual Escapees Rally in Sedalia, MO.  Jeff announced that the minutes were posted and asked the secretary to summarize the contents rather than read them.  Steve Masterson motioned that we accept the minutes as written.  Bill Wallace seconded the motion.  The minutes were accepted as posted.

Jeff explained that C.C. Ramsey, the treasurer and also known as “Mother Dove,” was unable to attend because her son Jeremy was shipping out to Iraq soon and C.C. needed to spend as much time with him as possible.  Candalyn Fryrear was appointed to fill in as treasurer.  She gave the treasurer’s report saying that as of May 27, 2009 the DOVEs had $3,188.80 in the treasury.  She also reported $9,000 worth of inventory, but the president suggested that the inventory be re-evaluated as soon as possible since it was unclear whether this number reflected wholesale or retail values. 

Former DOVE President Scott Bonis asked how much we would be contributing to the local American Red Cross chapter.  DOVE Vice President Debbi Criswell responded that the local chapter was charging the DOVEs $25 for each mannequin and $25 for each AED we would use for training as well as $2.50 for each packet of gloves and gauze.  Since that cost was significantly higher than that typically charged, Debbi stated that the DOVE Board considered that amount our “contribution” to them.  She added that Denny and Susie Orr had explained that our non-profit status did not force us to gift extra monies collected over and above all expenses for training to the sponsoring chapter.  Instead we could allocate monies to future training and facility costs.  Steve Masterson motioned that the treasurer’s report be accepted as read and Bill Wallace seconded.  The motion passed.

President Fryrear then brought up the topic of the proposed revised DOVE Bylaws and Standing Rules.  Each current member had been provided a copy of the revisions via e-mail and permitted to vote via e-mail or in person at the meeting.  Copies of the revised Bylaws were posted and copies were provided to those who wanted to review them again prior to voting.  Some discussion ensued regarding the use of the website and forum rather than a newsletter as well as modifying our written documents to match the new schedule of Escapades.  A comment was noted that Section 3 of the Bylaws is confusing and should be re-examined.  Scott Bonis called for the question and Harriet Halkyard seconded.  Former DOVE president Larry Patton motioned that the Bylaws and Standing Rules be accepted as revised.  Joan Murphy seconded the motion and the motion passed.   The president asked the results of e-mail voting.  The secretary reported that 29 of 30 votes received were in support of the Bylaw revisions with one against.

The nominating committee (Bill and Marian Wallace) was recognized and the proposed slate of officers was announced.  Debbi Criswell,  the current Vice President for the DOVEs, was nominated by the committee for president.  President Fryrear asked if there were any nominations from the floor for the office of president of the DOVEs.  There were no nominations from the floor and Debbi Criswell was elected by acclamation.

The nominating committee listed Anita Laffey and Steve Masterson for vice president.  Anita Laffey asked that her name be removed from the running.  There were no additional nominations from the floor.  Steve Masterson was voted Vice President for the DOVEs by acclamation.

The current Secretary Leslie Earnst was nominated for the secretary position.  There were no additional nominations from the floor.  Leslie Earnst was elected by acclamation.

Candalyn Fryrear was nominated as the new treasurer for the DOVEs.  There were no nominations from the floor and Candalyn Fryrear was elected by acclamation.

Jeff thanked Mike and Roberta Mitchell for keeping the merchandise for the DOVEs.  He also thanked the current officers as well as Bill and Marian Wallace for serving as Row Representatives for the Escapade.

Under New Business Scott Bonis said that it would soon be time to renegotiate our Statement of Understanding (SOU) with American Red Cross (ARC).  He stated that we would need to “toot our own horn” and identify how DOVEs helped on specific Disaster Responses (DRs).  Dr. Bonis stressed that documenting how the DOVEs help ARC was crucial for renegotiation. 

It was announced by the new DOVE President Debbi Criswell that Anita Laffey would serve as Membership Chairperson with Candolyn Fryrear holding the office of DOVE Treasurer only.  Debbi also announced that Richard and Rose Marie Hartman would continue as DOVE Training Coordinators.  Sharon Woods volunteered to help in gathering the information necessary to renegotiate the SOU with the ARC and she was appointed DOVE Historian by President Criswell.

Mike Mitchell made the motion to adjourn the meeting and begin the social.  Ray Armstrong seconded and the motion passed.

The DOVEs then began the social and were also free to sign-up for Post Escapade Training opportunities.

Respectfully Submitted,
Leslie Earnst
DOVE Secretary