DOVE By-Laws and Standing Rules
Disaster Operations Volunteer Escapees, Revised 7/27/16
ARTICLE I: NAME, LOCATION, AND RECORDS
Section 1. The name of the BOF shall be Disaster Operations
Volunteer Escapees, abbreviated Doves.
Section 2. The area of interest is loosely defined as providing for
the recruitment, training and utilization of Escapee RV Volunteers
in Disaster Relief Operations.
Section 3. The BOF records shall be kept in duplicate, with one copy
in the possession of the treasurer or membership chairperson, and
one copy sent to the Certified BOF Directors
the Escapees RV Club.
This BOF was certified in October of 2001 for the purpose of
providing a framework for members of the Escapees RV Club to train
for and participate in disaster relief efforts and to make new
friends through organized rallies and other announced social
Membership in this BOF is open to all current members of the
Escapees RV Club.
requirements for membership may be defined in the standing rules.
ARTICLE IV: OFFICERS AND DUTIES
Section 1. A minimum of four elected officers of this BOF shall be a
president, vice president,
treasurer, or other officers that may be specified in the standing
rules. These officers shall constitute the executive board.
Section 2. The term of office for each elected officer shall be from one Escapade until the
next. Officers may serve more than one term.
Section 3. Duties of officers are described in the BOF Officers
Handbook from national headquarters.
Section 1. Conducting the business of this BOF shall be in
accordance with Robert's Rules of Order when such rules are not in
conflict with the bylaws or specific directives from the Escapees
Section 2. A quorum of 10 members, including one elected officer,
shall be required for conducting the business of the BOF at
meetings. A majority vote of members present is required.
Section 3. A meeting should
held at least once a year with a quorum present;
however, with current Escapades� scheduling, some flexibility may be
. Additional official meetings may be called. All
members shall be notified in writing as to date, place, and time of
all meetings. Such notification requirement will be satisfied by any
mailing (hard or e-mail version) at least 30 days prior to the
event, including, but not limited to,
the DOVE Website or DOVE Forum and/or
the Escapees magazine.
Section 4. Accurate minutes must be kept of business conducted at
all meetings. Minutes will be the only legal record of all meetings.
Votes at all meetings will be recorded and at the board meetings
votes are to be recorded by name. Voting may also be allowed by
Section 1. The officers shall be elected at the Annual
Section 2. Nominations: A nominating committee shall be appointed by
the president at least 2 months prior to the month of the election.
The nominating committee shall obtain at least one nominee for each
office. Other members may mail or e-mail in nominations for any
office. All nominees must give written or verbal consent to be
considered. Exception: Additional nominations, with verbal consent,
may be taken from the floor of a regular meeting.
Section 3. Voting shall be by electronic or written ballot, show of
hand or acclamation. A majority of votes cast is required to elect
each officer. Each member family shall have one vote.
Section 4. The new officers will assume their respective duties following
the election and will assist past officers completing necessary
forms and reports connected with the current Escapade and the DOVE
The BOF dues will be no more than $20.00 annually and will be due
on the first of January each year. Any member whose dues are not
paid by February
be dropped from the BOF rolls. DOVE BOF
Members must also be members of Escapees. One Escapee number family
membership equals one dues and one vote.
amount of dues shall be set forth in the standing rules.
ARTICLE VIII: EMERGENCY ACTION
In the event that any required action cannot be completed as set
forth in these bylaws, the executive board may take emergency action
for the benefit of the BOF. Such emergency action must then be
submitted to the membership at the next BOF business meeting for
ARTICLE IX: AMENDMENTS TO BYLAWS
Proposed amendments and/or revisions must be approved in writing by
an appropriate Escapees RV Club representative prior to being
submitted for membership vote. All members must be notified of any
proposed amendment/s and furnished with a ballot to be returned.
Approval of two-thirds of the ballots received is required for an
amendment to carry.
ARTICLE X: STANDING RULES
The BOF may adopt a set of standing rules to cover activities and/or
situations not specified in the bylaws. These standing rules may not
be in conflict with, or supercede, the bylaws. These standing rules
may be adopted, amended, revised, or repealed at any publicized
meeting upon approval of two thirds of the members present.
ARTICLE XI: INDEMNIFICATION
Each officer and committee member, while serving as such, shall be
indemnified against any and all claims and liabilities to which he
or she may be subjected because of service, or by reason of any act
or omission alleged to have been committed by such officer or
committee member, unless such act is the result of a willful or
grossly negligent act or omission on the part of said officer or
ARTICLE XII: FISCAL RESPONSIBILITY
Any Officer, rally host, committee member, member, or guest who is
handling any type of funds for the BOF shall keep an accurate
account of such funds, with a written balance accounting to the
treasurer in an expeditious manner.
ARTICLE XIII: DISSOLUTION
In the event of the dissolution of this BOF, all obligations shall
be paid and any remaining assets shall be sent to the Escapees RV
Club. Escapees, Inc shall not be liable for any debts incurred by
Disaster Operations Volunteer Escapees BOF, 4/10/03
1. The elected officers of the DOVE BOF shall be the President, Vice
President, Secretary, and Treasurer. These four positions plus the
immediate Past President (or other such person appointed by the
elected officers should the immediate Past President not be
available to serve,) shall constitute the Board of Directors. Other
necessary appointed officers/chairpersons may include but not be
limited to Membership Chairperson, Training Director, Deployment
Director, Communications Director, Webmaster, Voice Mail Box
Coordinator, Amateur Radio Coordinator, Wagonmaster, Rally Host,
Newsletter Editor, Historian, and others as deemed appropriate.
2. All elected officers shall serve in the position for which elected until the next
election. Other appointed officers and chairpersons serve at the pleasure of the
executive board. Officer elections may be held at another event, such as a
training rally, provided that the membership is notified in advance according to
the bylaws. There shall be no more than one elected officer from an Escapee number family, with the exception that both members can jointly hold one
elected officer position.